What is the purpose of a transmittal letter?

A transmittal letter primarily serves to detail the contents of a package and any necessary actions that the recipient should take concerning those contents. This includes summarizing what is being sent, explaining its significance, providing context for the recipient, and outlining any required follow-up actions or responses.

For instance, in a business context, if a company is sending a report to a client, the transmittal letter will typically summarize the report’s purpose, highlight key sections, and instruct the recipient on any necessary steps, such as reviewing the document or providing feedback.

The other options represent different functions that letters can serve, but they do not encapsulate the specific role of a transmittal letter. Requesting information, confirming receipt, or responding to a complaint are distinct purposes that align with other types of correspondence rather than the specific intention of a transmittal letter.